Executive Assistant to the President and COO – Carbon War Room

Responsibilities:

Calendar Management
– Oversees and manages President’s & COO’s daily schedules  
-Facilitates communication within the organization, skillfully manages global work
across time zones  
– Coordinates conference calls
– Prioritizes and prepares for upcoming meetings/trips/fundraising events
– Arranges regular communications and updates with Senior team members
 
Email and Contact Management
 
– Monitors progress of Operations against deliverables, timelines, and budgets
– Screens email inboxes of COO and President in addition to their own, prioritizing all  
key contacts and messages
– Provides technical expertise to ensure synching across team/ platforms/ devices
– Manages vendors to ensure execution and fulfillment of contracts and partnerships
– Leads the processing/routing of appropriate in-bound enquiries regarding  
opportunities for engagement
 
Travel and Expenses
 
– Manages/Plans/Executes all travel arrangements
– Provides full itineraries in Calendar and circulates as necessary
– Assists as needed for any other team members, founders, board members traveling  
via  Europe/London
– Manages re-imbursement process for CFO
Coordinating CWR Founders Gatherings & Board Meetings
– Prepares and provides monthly updates for the Founders with assistance  and  
direction from Development Director and COO
– Coordinates global Founders gatherings 2-3 times a year, liaising with their teams as  
appropriate
– Scheduling board meetings and ensuring all materials are collated and sent to  
participants in good time
Local Activity Assistance
– Coordinates and organizes Network Engagement events, often taking the lead  
organizational role when they occur locally
– Schedules board meetings, coordinates board members’ and Senior team members’  
calendars, and manages logistics, schedule, and materials
 
Other ad-hoc assistance as befits a startup organization
 
– Takes initiative to provide additional support for projects, working closely with the  
CWR Team and focusing on implementation of solutions

For more information, click here.

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